Privacy Policy
Myndshare (“Myndshare,” “we,” “us,” or “our”) provides marketing strategy, design and creative services, and trade show and event management to client companies of all sizes. This Privacy Policy explains how we collect, use, disclose, and protect information in connection with our website, our services, and our communications with clients, prospective clients, vendors, and other business contacts (collectively, the “Services”).
Because Myndshare works with clients and partners across multiple countries, this Policy is written to address common requirements under frameworks such as the EU/UK General Data Protection Regulation (GDPR), the California Consumer Privacy Act (CCPA/CPRA), and other applicable data protection laws. Where local law provides additional or different rights, those rights apply to you.
1. Information We Collect
We collect information in the following categories:
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Basic identifying information: such as the names, job titles, business email addresses, phone numbers, and mailing addresses of client contacts, prospects, and vendors.
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Company information: such as your organization's name, industry, size, branding assets, marketing objectives, budgets, and other business details you provide so we can deliver strategy, design, and event management services.
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Marketing and brand materials: logos, content, creative assets, and related intellectual property shared with us for use in campaigns, brand creation, or event materials.
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Communications: records of emails, calls, meeting notes, and correspondence between you and Myndshare.
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Website and technical data: such as IP address, browser type, device information, and usage data collected through cookies or similar technologies when you visit our website.
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Event and trade show data: registration details, attendee lists, and logistics information when we manage events on a client's behalf.
Myndshare does not intentionally collect sensitive personal data (such as health, financial account, or government identification information) as part of its standard marketing and event management services. If such data is incidentally received in connection with a client engagement, it is handled under the confidentiality and security terms of the applicable client agreement.
2. How We Use Information
We use the information described above to:
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Provide strategy advice, design and creative services, and trade show/event management to our clients;
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Develop marketing campaigns, brand assets, and creative deliverables on a client's behalf;
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Communicate with clients, prospects, and vendors regarding ongoing or prospective work;
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Manage event logistics, registration, and on-site coordination;
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Maintain business records, invoicing, and contract administration;
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Improve our website, services, and internal operations;
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Comply with legal obligations and enforce our agreements.
3. How We Share Information
We do not sell personal information. We may share information with:
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Service providers and subcontractors who assist with design, printing, event production, technology hosting, or other operational needs, under confidentiality obligations;
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Client-designated vendors or partners, where necessary to execute a campaign or event (e.g., venue staff, printers, ad platforms);
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Professional advisors, such as accountants or legal counsel, as needed;
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Regulatory or governmental authorities, where required by law or to protect Myndshare's legal rights;
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A successor entity in connection with a merger, acquisition, or sale of business assets.
4. International Data Transfers
Because Myndshare serves clients globally, information may be transferred to, stored, and processed in countries other than the country in which it was originally collected, including the United States. Where required by applicable law (such as GDPR), we use appropriate safeguards, such as standard contractual clauses, to protect information transferred internationally.
5. Data Retention
We retain personal and company information for as long as necessary to provide the Services, fulfill the purposes described in this Policy, comply with legal and contractual obligations, and resolve disputes. Retention periods vary depending on the nature of the engagement and applicable record-keeping requirements.
6. Your Rights
Depending on your location, you may have the right to:
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Access the personal information we hold about you;
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Request correction of inaccurate information;
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Request deletion of your information, subject to legal and contractual exceptions;
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Object to or restrict certain processing;
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Request a copy of your information in a portable format;
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Withdraw consent where processing is based on consent;
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Lodge a complaint with your local data protection authority.
To exercise any of these rights, contact us at [Insert Privacy Contact Email]. We will respond within the timeframe required by applicable law.
7. Cookies & Tracking Technology
Our website may use cookies and similar technologies to operate the site, analyze traffic, and support marketing efforts. You can control cookies through your browser settings. Disabling certain cookies may affect website functionality.
8. Data Security
We use commercially reasonable administrative, technical, and physical safeguards designed to protect information against unauthorized access, loss, misuse, or alteration. No method of transmission or storage is completely secure, and we cannot guarantee absolute security.
9. Children's Privacy
Our Services are directed to businesses and are not intended for individuals under the age of 16. We do not knowingly collect personal information from children.
10. Third-Party Links
Our website or materials may contain links to third-party websites or platforms. Myndshare is not responsible for the privacy practices or content of those third parties.
11. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. The “Last Updated” date above indicates when this Policy was last revised. Material changes will be communicated through reasonable means, such as posting on our website.
12. Contact Us
If you have questions about this Privacy Policy or how Myndshare handles information, please contact us